Bridgeport, Nebraska
Tuesday, March 9, 2010
The Morrill County Board of Commissioners met in an open and public regular meeting at 8:00 A.M., Tuesday, March 9, 2010 in the Commissioners’ room at the Courthouse. Chairperson Erdman announced that the Open Meetings Law was posted on the wall of the Commissioners’ room. Notice of such meeting having been published in the Bridgeport News-Blade and the Bayard Transcript on March 3, 2010. Copies of the Agenda, kept continuously current were available from the County Clerk’s office and were mailed to each of the Commissioners, March 5, 2010. On roll call Commissioners Steve Erdman, Chairman, William E. Laux and Bill Juelfs were present. Absent: None. Kathleen L. Brandt, County Clerk, recorded the proceedings of the meeting.
There being no objections, the Agenda was approved as mailed.
There being no objections, the Minutes of the February 23, 2010 meeting were approved as mailed.
Correspondence was received and read.
The Commissioners reviewed the following claims:
American Family Life, Insurance, $186.83; Ameritas Life Insurance Corp, Retirement, $4,178.80; AS Central Services, Teletype, $448.00; Dale I. Bentley, Data Processing Equip & Repairs, $951.98; Berg’s True Value, Law Enforcement Costs & Supplies, $52.97; Bluff’s Sanitary Supply Inc, Supplies & Repairs, $224.48; Box Butte County Sheriff, Court Costs, $18.50; Cynthia J. Brandt, Court Reporter, Mental Health Board, $70.00; Bridgeport 66 Service, Oil & Repairs, $249.75; Broadway Office Centre, Supplies, $7.33; Business Office Systems Inc, Supplies, $244.59; Capital Business Systems Inc, Data Processing Costs, $5.69; Charter Communications, Service, $49.99; CHS Credit Card, Fuel, $310.84; City of Bridgeport, Service, $2,368.38; Dana F. Cole & Company LLP, Audit Costs, $9,000.00; CVSOAN, Dues, $85.00; William W. Dean, Mileage, $94.50; Dept of Revenue, State Tax, $1,960.96; Employers Unity LLC, Unemploy, $1,112.00; Dave Eubanks, Mental Health Board, $100.00; Vickie Freiberger, Witness Fees, $290.00; The Hartford, Deferred Comp, $556.00; Sam F. Jacoby DDS, Medical-Prisoners, $48.00; John D. Edens-Co Sheriff, Court Costs, $855.24; LECC, Training, $95.00; William E. Madelung, Court Appointed Counsel, $37.50; Mediation West, Misc, $50.00; Marsha Meyer, Mental Health Board, $100.00; Mid-American Research Chemical Corp, Supplies, $202.43; MIPS Inc, Data Processing Costs, $2,353.03; Mobius Communications Co, Service, $42.60; Morrill County Community Hospital, Board of Prisoners, $1,862.00; Morrill County Health Plan, Emp Share, $1,262.50; Morrill County Highway Dept, Fuel, $295.26; Sharon Myers, Supplies, $21.34; NE Total Office, Supplies, $126.48; Panhandle Co-op, Fuel, $71.34; Platte County Sheriff, Court Costs, $18.50; Platte Valley Bank, Federal Withholding, Social Security & Medicare, $7,907.55; Platte Valley Bank, HAS Accts, $1,057.50; Timothy W. Rice/dba/Triple T Tech, Repairs, $100.00; Mattie C. Saunders, Mileage, $35.00; Scotts Bluff County Sheriff’s Dept, Court Costs & Mental Health Board, $53.72; Clay Sheldon, Snow Removal, $600.00; Carol Sinner, Mental Health Board, $100.00; Sonny’s Pharmacy, Medical-Prisoners, $104.63; Sonny’s Super Foods, Medical-Prisoners, Board of Prisoners & Supplies, $198.37; SourceGas, Service, $661.73; Stanard Appraisal Service Inc, Appraisal, $28,742.00; Staples Credit Plan, Supplies, $86.02; Len Tabor, Court Appointed Counsel, $1,091.52; Todd Harless Electric, Repairs, $52.01; U S Postal Service, Postage, $4,000.00; Jim Weber, Witness Fees, $235.00; Xerox Corp, Equip Rental, $173.06; General Employees, Salaries, $37,543.33.
American Family Life, Life Insurance, $154.24; Ameritas Life Insurance Corp, Retirement, $2,590.32; Caterpillar Access Account, Repairs, $1,459.86; City of Bayard, Service, $533.90; City of Bridgeport, Service, $466.15; Colonial Life & Accident Insurance Co, Insurance, $6.25; Dept. of Revenue, State Tax, $1,164.92; Floyd’s Sales & Service Inc, Repairs, $15.98; Morrill County Community Hospital, Testing Fees, $85.60; Morrill County Health Plan, Emp Share, $1,025.00; Panhandle Collections Inc, Garnishment, $118.13; Platte Valley Bank, Federal Withholding, Social Security & Medicare, $5,077.47; Platte Valley Bank, HSA Accts, $350.00; Riverside Lumber LLC, Supplies, $16.80; SourceGas, Service, $3,520.41; Tim’s Jack & Jill, Supplies, $40.40; U S Welding Inc, Supplies, $86.48; Road Employees, Salaries, $23,050.64.
VISITOR’S PROMOTION FUND
Bayard Chimney Rock Museum, Advertising, $2,000.00; NE Life Publishing Inc, Advertising, $2,643.59; Pioneer Trails Museum, Advertising, $2,000.00; Western NE Tourism Coalition, Dues, $277.22.
HANDYMAN FUND
American Family Life, Insurance, $128.81; Ameritas Life Ins Corp, Retirement, $90.00; Jeff Baird, Service, $20.00; Matt Branon, Service, $10.00; Garland Crouse, Service, $135.00; Dept. of Revenue, State Tax, $17.99; Linda DePeel, Service, $294.00; Darla Lawson, Service, $675.50; Debra Mason, Service, $178.00; Platte Valley Bank, Federal Withholding, $138.66; Handyman Employee, Salary, $800.00.
WEED CONTROL AUTHORITY FUND
Ameritas Life Insurance Corp, Retirement, $126.24; City of Bridgeport, Service, $114.95; Dept. of Revenue, State Tax, $35.82; Morrill County Health Plan, Emp Share, $112.50; Platte Valley Bank, Federal Withholding, Social Security & Medicare, $169.42; SourceGas, Service, $395.73; Weed Employee, Salary, $1,122.12 .
911 EMERGENCY FUND
Qwest, Service, $62.97.
Motion was made by Juelfs seconded by Laux, that the above claims, after having been examined by the Commissioners, be approved and checks drawn on the various funds, delinquent personal property taxes deducted where owing. Yeas: Juelfs, Laux and Erdman. Nays: None. Motion carried.
BOARD OF EQUALIZATION
See separate minutes for Board of Equalization.
An e-mail from Clay County was received asking for a letter of support regarding the Perpetual Conservation Easements and Land Acquisitions which can create a negative impact on communities. The letter would be addressed to the Nebraska Environmental Trust, State Senators and the Governor. Motion was made by Juelfs, seconded by Laux, to draft a letter in support of Clay County. Yeas: Juelfs, Laux and Erdman. Nays: None. Motion carried. The letter is on file at the County Clerk’s office.
Sharon Myers, County Treasurer, presented the Tax Sale List. Motion was made by Juelfs, seconded by Laux, to approve and sign the Tax Sale. Yeas: Juelfs, Laux and Erdman. Nays: None. Motion carried.
John DeCora from DeCora Lawn Services, met with the Board to present the prices for the lawn applications and what is needed for the year. Eva Draper, Head Custodian, was also present. Motion was made by Laux, seconded by Juelfs, to approve the three applications and grub control and aeration for the year. Yeas: Laux, Juelfs and Erdman. Nays: None. Motion carried. Draper reported that someone from Health and Human Services had slipped on the ice and that the gutters on that building had hail damage and they drain into the parking lot. Jay Edens, from Fisher Roofing, had looked at the gutter problem and will take pictures to turn in on insurance. The cost of fixing the gutter and having it drain to the south of the building will be $,1980.00. Motion was made by Juelfs, seconded by Laux, to approve the repairs, which would cost the county the $500.00 deductible. Yeas: Juelfs, Laux and Erdman. Nays: None. Motion carried.
Dale E. Frickey, County Highway Superintendent, presented the resolutions for approval of the combined consulting selection for the road to the ethanol plant and the Local Public Agency (LPA) Management Certification and designating a Responsible Charge (RC), which would be Toby Tyler. John Edens, County Sheriff, was also present and asked about the railroad crossing on that road. Frickey said that there is no way to change it and to close it would route truck traffic through Bridgeport. Frickey said that these resolutions make the County responsible for the signage and traffic control on this road, but at the expense of the City of Bridgeport. Frickey said this allows the money that was designated from the Highway Allocation Fund to be transferred to the City of Bridgeport. Motion was made by Juelfs, seconded by Laux, to approve LPA, to approve Toby Tyler as RC and to adopt the following resolutions:
RESOLUTION #10-08
COMBINED CONSULTANT SELECTION, NEPA, UNIFORM ACT, SIGNING OF THE
FINANCIAL MANAGEMENT SYSTEMS CERTIFICATION
Whereas: Certain transportation facilities (roads, streets, trails and others) in Morrill County have been designated as being eligible for federal funds by the Federal Highway Administration in compliance with federal laws pertaining thereto;
Whereas: Morrill County desires to continue to participate in Federal-Aid transportation construction programs;
Whereas: The Nebraska Department of Roads as a recipient of said Federal funds is charged with oversight of the expenditures of said funds;
Whereas: Morrill County as a sub-recipient of said Federal-Aid funding is charged with the responsibility of expending said funds in accordance with Federal and State law, the rules and regulations of the Federal Highway Administration, the requirements of the Local Public Agency (LPA) Guidelines Manual of the Nebraska Department of Roads, including the Consultant Selection process as stated in the LPA Guidelines Manual, the National Environment Policy Act (NEPA), the Uniform Relocation Assistance and Real Property Acquisition Policies Act (Uniform Act) and the maintaining of adequate Financial Management Systems; and
Whereas: Morrill County understands that the failure to meet all requirements for federal funding could lead to a project(s) being declared ineligible for federal funds, which could result in Morrill County being required to repay some or all of the federal funds expended for a project(s).
Be It Resolved: The Morrill County Board of Commissioners does hereby adopt and bind itself to comply with all applicable federal laws, including the rules and regulations of the Federal Highway Administration, all applicable state law and rules and regulations (Nebraska Administrative Code) and the requirements of the LPA Guidelines Manual of the Nebraska Department of Roads, including the consultant selection process as stated in the LPA Guidelines Manual, the National Environmental Policy Act (NEPA), the Uniform Relocation Assistance and Real Property Acquisition Policies Act (Uniform Act) and the maintaining of adequate Financial Management Systems.
Be It Further Resolved: The Morrill County Board of Commissioners does hereby designate the following as responsible for the management of the following processes:
Consultant Selection process: Steve Erdman, Dale Frickey, Robert C. (Toby) Tyler
The National Environmental Policy Act (NEPA): Steve Erdman
The Uniform Relocation Assistance and Real Property Acquisition Policies Act (Uniform Act): Steve Erdman
The following individual is hereby authorized to sign the Financial Management Systems Certification attached to this Resolution: Steve Erdman, Chairman, Morrill County Board of Commissioners.
/s/Steve Erdman Chairman, Morrill County Board of Commissioners
Adopted this 9th day of March, 2010 at Bridgeport, Nebraska.
The Board of Commissioners of Morrill County
/s/Steve Erdman
/s/William E. Laux
/s/Bill Juelfs
ATTEST:
/s/Kathleen L. Brandt ,County Clerk
RESOLUTION NO. 10-09
(DESIGNATING RC)
Whereas: Morrill County has a full-time public employee on staff, or has obtained the services of a full-time public employee (an interlocal cooperation agreement, if applicable, is attached) who is fully qualified and has the time and interest in serving as a “Responsible Charge” (RC) for this project, from planning through post-construction activities, with the express purpose of doing all things necessary for the project to remain eligible for federal-aid transportation project funding; and
Whereas: the RC will ensure that, at a minimum, (1) the project receives independent and careful development, supervision and inspection, (2) the project is constructed in compliance with the plans and specifications, (3) all aspects of the project, from planning through construction activities, including all environmental commitments, remain eligible for federal funding, and (4) decisions made and actions taken for the project have adequate supporting documentation filed in an organized fashion.
(A full copy of the resolution including the full job description and definitions and disclaimers for the RC are on file at the County Clerk’s office.)
Adopted this 9th day of March, 2010 at Bridgeport, Nebraska.
The Board of Commissioners of Morrill County
/s/Steve Erdman
/s/William E. Laux
/s/Bill Juelfs
ATTEST:
/s/Kathleen L. Brandt , County Clerk
Yeas: Juelfs, Laux and Erdman. Nays: None. Motion carried.
Bill Juelfs, County Commissioner, excused himself from the meeting at 9:32 A.M.
John D. Edens, County Sheriff, met with the Board because CommSource had asked about putting a dish on the side of the old Courthouse building for the phone system to Bayard. This would allow communications with Bayard for 911 service since we are on different telephone systems. Motion was made by Laux, seconded by Erdman, to allow the dish on the side of the building. Yeas: Laux and Erdman. Nays: None. Motion carried.
Owen Walker, Weed Superintendent, met with the Board to discuss his shoulder surgery and that he will have to hire a part-time person earlier than usual. The Board was okay with that.
Chairperson Erdman adjourned the meeting at 9:42 A.M. Next meeting will be Monday, March 22, 2010.
/s/Steve Erdman ,Chairperson
ATTEST: /s/Kathleen L. Brandt ,County Clerk
Board of Equalization
Bridgeport, Nebraska
Tuesday, March 9, 2010
The Morrill County Board of Equalization met in an open and public regular meeting at 8:14 A.M., Tuesday, March 9, 2010 in the Commissioners’ room at the Courthouse. Chairperson Erdman announced that the Open Meetings Law was posted on the wall of the Commissioners’ room. Notice of such meeting having been published in the Bridgeport News-Blade and the Bayard Transcript on March 3, 2010. Copies of the Agenda, kept continuously current were available from the County Clerk’s office and were mailed to each of the Commissioners, March 5, 2010. On roll call Commissioners Steve Erdman, Chairperson, William E. Laux and Bill Juelfs were present. Absent: None. Rose Nelson, County Assessor, was present. Kathleen L. Brandt, County Clerk, recorded the proceedings of the meeting.
Motion was made by Laux, seconded by Juelfs, to enter into Board of Equalization, according to Ne Statute #77-1233.04(6) at 8:14 A.M. Yeas: Laux, Juelfs and Erdman. Nays: None. Motion carried. Rose Nelson, County Assessor, reported that the appraisal is almost completed and that they will be available to hear preliminary protests. Nelson said that she and Stanard had met with three of the feedlot owners and their appraiser, that had protested to TERC. Nelson said that if the Board of Equalization confesses judgement, it would not have to go to the TERC Board. Nelson also discussed the TERC hearing that will take place in June for Green.
Motion was made by Laux, seconded by Juelfs, to return to regular session at 8:35 A.M. Yeas: Laux, Juelfs and Erdman. Nays: None. Motion carried.
/s/Steve Erdman ,Chairperson
ATTEST:
/s/Kathleen L. Brandt ,County Clerk