Bridgeport, Nebraska

Tuesday, April 8, 2014

 

  

            The Morrill County Board of Commissioners met in an open and public regular meeting at 8:00 A.M., Tuesday, April 8, 2014 in the Commissioners’ room at the Courthouse. Chairperson Erdman announced that the new Open Meetings Law was posted on the wall of the Commissioners’ room. The meeting opened with the Pledge of Allegiance.  Notice of such meeting have been published in the Bridgeport News-Blade and the Bayard Transcript on April 2, 2014.  Copies of the Agenda, kept continuously current were available from the County Clerk’s office and were e-mailed to each of the Commissioners on April 4, 2014.  On roll call Commissioners Steve Erdman, Chairperson, Gary Oltmann and Jeff Metz were present. Absent: None. Travis Rodak, County Attorney, was present.  Kathleen L. Brandt, County Clerk, recorded the proceedings of the meeting.

 

            There being no objections, the Agenda was approved as e-mailed.

 

            There being no objections, the Minutes of the March 25, 2014 meeting were approved as e-mailed.

 

Correspondence was received and read. 

 

            The Commissioners reviewed the following claims:

 

GENERAL FUND

 

American Family Life Insurance, Insurance, $487.52; Ameritas Life Insurance Corp, Retirement, $4,537.04; AS Central Services, Teletype, $448.00; Bayard Tiger Paws, Fuel, $132.84; Cynthia J. Brandt dba Brandt Court Reporting Services, Court Costs, $563.30; Kathy Brandt, Mileage & Supplies, $86.38; Bridgeport News-Blade, Publishing & Supplies, $562.20; Bridgeport 66 Service & Towing, Repairs & Tires, $424.00; CBE Group Inc, Garnishment, $87.80; Capital Business Systems Inc, Data Processing Costs, $194.78; Ismael Cardenas, Co Sheriff, Court Costs, $41.00; James Cawley, Misc, $30.87; Charter Communications, Service, $169.98; City of Bayard, Training, $120.00; City of Bridgeport, Service, $1,703.54; Culligan of Scottsbluff, Service, $126.30; Mandy M. Dalimata, Service, $40.00; Digital Documents & Labels, Supplies, $273.51; Rebecca S. Doby, Law Enforcement Costs, $101.50; Docu-Shred LLC, Service, $120.00; Robert A. Erdman, Phone, $40.00; Family Support Registry, Child Support, $211.00;  Cheree Fisher, Training, $50.00; Gering Valley Plumbing & Heating, Repairs, $339.00;  Ideal Linen Supply, Laundry-Prisoners, $59.31; Steve Lattin, Repairs, $25.00; MailFinance, Equip Rental, $1,905.00; Mass Mutual Retirement Services, Deferred Comp, $50.00; Microfilm Imaging Systems, Equip Rental, $150.00; Larry L Miller, Atty at Law, Public Defender, $1,384.37; MIPS Inc, Data Processing Costs, $2,616.47; Morrill County Community Hospital, Board of Prisoners, $983.50; Morrill County Court, Court Costs, $119.00; Morrill County Health Plan, Emp Share, $1,809.48; Morrill County Highway Dept, Phone & Fuel, $295.08; Brian Moss, Contract, $1,661.99; NE Child Support, Child Support, $137.50; $123.24;  NE Total Office, Supplies & Equip, $911.72; Nein Pharmacy, Medical-Prisoners, $39.94; Off Broadway Business Products, Supplies, $153.99; Performance Auto Spa, Service, $45.00; Platte Valley Bank, HSA Accts, $1,915.50; Platte Valley Bank, Federal Withholding, Social Security & Medicare, $8,633.19; Plumb Rite, Repairs, $99.05; Print Works LLC, Election Supplies, $71.50; Regional West Medical Center, Autopsy Costs, $513.00; Jean Rhodes, Public Defender, $3,416.66; Travis Rodak, Office Expense, $424.73; Travis Rodak, Rent, $425.00; Clay Sheldon, Snow Removal, $70.00; Sonny’s Pharmacy, Medical-Prisoners, $33.90; Sonny’s Super Foods, Supplies & Board of Prisoners, $120.64; SourceGas, Service, $1,015.09; Stanard Appraisal Service, Inc, Appraisal, $712.00;  U S Bank, Supplies, Fuel, Furniture & Training, $521.46; Wex Bank, Fuel, $205.36; Xerox Corp, Equip Rental, $304.71; General Employees, Salaries, $39,311.06.

 

ROAD/BRIDGE FUND

 

            Accelerated Receivables Solutions, Garnishment, $207.95; American Family Life Insurance, Insurance, $133.86; Ameritas Life Insurance Corp, Retirement, $2,178.61; Bomgaars Supply Inc, Repairs & Supplies, $625.80; Bridgeport News-Blade, Publishing, $400.93; Century Link, Service, $50.81; City of Bayard, Service, $280.38; City of Bridgeport, Service, $397.67; Bob Crable dba R C Repair, Repairs, $1,155.00; Filter Care of NE, Repairs, $68.90; Heigel’s Field Service, Repairs, $882.50; Inland Truck Parts Co, Repairs, $14.88; KBK Trucking LLC, Gravel, $18,577.44; Lee’s Service Inc, Repairs, $44.28; Metrocount Inc, Engineering, $1,199.00; Morrill County Health Plan, Emp Share, $1,012.98; NE Assoc of Co Hwy Supt Eng & Suv, Registration, $110.00; NE Motor Fuels Div, Fuel Tax, $283.00; Panhandle Collections Inc, Garnishment, $133.56; Platte Valley Bank, HSA Accts, $762.50; Platte Valley Bank, Federal Withholding, Social Security & Medicare, $3,901.15; SourceGas, Service, $2,994.58; Staples Contract & Commercial, Supplies, $416.25; U S Bank, Title Fees & Supplies, $875.71;  Village of Broadwater, Service, $90.08; Road Employees, Salaries, $19,520.38.

 

HANDYMAN FUND

 

            Matt Branon, Service, $40.00; Jennifer Dobrinksi, Service & Mileage, $74.18; Drew Leisy, Service, $160.00; Jim Ostdiek, Mileage, $210.00.

 

E911 FUND

 

            Century Link, Service, $293.56.

 

WEED CONTROL AUTHORITY FUND

 

Ameritas Life Insurance Corp, Retirement, $147.34; City of Bridgeport, Service, $139.90;  John Deere Financial,    Oil & Repairs, $59.96; Morrill County Health Plan, Emp Share, $157.83; Platte Valley Bank, Federal Withholding, Social Security & Medicare, $222.63; SourceGas, Service, $282.21; Weed Employee, Salary, $1,309.67.

 

911 FUND (Jan)

 

            Century Link, Service, $243.15.

 

            Motion was made by Oltmann, seconded by Metz, that the above claims, after having been examined by the Commissioners, be approved, with the exception of the claim from Region 21 Emergency Management for $18,379.47 and checks drawn on the various funds, delinquent personal property taxes deducted where owing.  Yeas: Oltmann, Metz and Erdman.  Nays: None.  Motion carried.

 

BOARD OF EQUALIZATION

           

            See separate minutes for Board of Equalization.

 

            The Quarterly reports from the Road, Handyman and Handi-Bus were received, reviewed and placed on file.

 

            Steve Shaw, co-owner of Anderson-Shaw Construction, Inc., met with the Board to ask if his employees could use the basement in the Courthouse for shelter if there is a Tornado warning, while they are building the new school.  Shaw said to meet OSHA standards he has to have a designated area of safety for his employees should there be inclement weather.  He said they would be willing to sign a waiver that the county would not be responsible for any injuries that might be incurred.  He asked if the County Attorney could draw up a waiver.  The Board said they will have Rodak draw up the waiver.  Motion was made by Metz, seconded by Oltmann, to allow the employees of Anderson-Shaw Construction, to use the Courthouse basement as a shelter, in the event of a tornado.  Yeas: Metz, Oltmann and Erdman.  Nays: None.  Motion carried.

 

            One bid was received for the 1996 Crown Victoria.  The bid was from Jeff Metz for $201.99.  Motion was made by Oltmann, seconded by Erdman, to accept the bid from Metz for $201.99.  Yeas: Oltmann and Metz.  Nays: None. Abstained: Metz.  Motion carried.

 

            Chairperson Erdman opened the Public Hearing for the purpose of amending the County Budget for 2013-2014, in accordance with Section 13-511 R.R.S., 1943, at 9:01 A.M. The purpose of amending the budget is to allow for spending of money that was not anticipated and to amend the Hospital Bond fund to spend the additional money that was not included in the budget. Hearing no comments, Chairperson Erdman closed the Public Hearing at 9:07 A.M.  Motion was made by Metz, seconded by Oltmann, to amend the 2013-2014 budget and to adopt the following resolution:

 

 

RESOLUTION #2014-08

MORRILL COUNTY BUDGET DOCUMENT – RESOLUTION OF AMENDMENT

 

WHEREAS, The Morrill County Budget for the fiscal year of July 1, 2013 to June 30, 2014, was adopted by the Morrill County Board of Commissioners on September 10, 2013; and

 

WHEREAS, Morrill County has received unanticipated Inheritance Tax revenue that the Morrill County Board of Commissioners intend to use for the purchase of Road Equipment; and

 

WHEREAS, The unanticipated revenue needs to be transferred to the Morrill County Road Fund for the expenditures; and

 

WHEREAS, Insufficient expenditures were budgeted in the Hospital Bond Fund for the payment of the 2013-2014 portion of the Morrill County Hospital Bond; and

 

WHEREAS, Reserve revenue exists in that fund to make the 2013-2014 principal and interest payment.

 

NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Morrill County, Nebraska as follows:

 

That the amended budget for the fiscal year July 1, 2013 to June 30, 2014, as categorically evidenced by the attached Amended Budget Documents be, and the same hereby is adopted as an amendment to the Budget of Morrill County.

 

That the Morrill County Road Fund is hereby authorized to expend an additional $250,000 above the previously adopted Budget during the fiscal year beginning July 1, 2013, and ending June 30, 2014.

 

That the Morrill County Hospital Bond Fund is hereby authorized to expend an additional $8,100 above the previously adopted Budget during the fiscal year beginning July 1, 2013, and ending June 30, 2014.

 

DATED AND PASSED THIS 8TH DAY OF APRIL, 2014.

                                                                                   

                                                                                    Morrill County, Nebraska

                                                                                    Board of Commissioners

 

                                                                                    /s/Steve Erdman                                              

                                                                                    Chairman

 

                                                                                    /s/Jeff Metz                                                     

( S E A L )                                                                   Board Member

 

                                                                                    /s/Gary Oltmann                                             

ATTEST:                                                                     Board Member

 

/s/Kathleen L. Brandt                                      

Morrill County Clerk

 

Yeas: Metz, Oltmann and Erdman.  Nays: None.  Motion carried.

 

            Loretta McCoy, County Treasurer, presented the resolutions to transfer the Inheritance Tax money into the Road Fund and to transfer from the General to the Road Fund.   Motion was made by Oltmann, seconded by Metz, to approve the transfers and to adopt the following resolutions:

 

RESOLUTION #2014-09

TRANSFER OF FUNDS

 

            WHEREAS, the Inheritance Tax Fund monies were needed for the purchase of Road Equipment and the Budget was amended to allow for the transfer, the Morrill County Board of Commissioners orders the County Treasurer to transfer the funds in the amount of $250,000.00 into the Road Fund.

 

            PASSED AND APPROVED this 8th day of April, 2014.

 

                                                                                                BOARD OF COMMISSIONERS

 

                                                                                                s/Steve Erdman                                               

                                                                                                Chairperson

 

                                                                                                /s/Gary Oltmann                                 

                                                                                                Board Member

(S E A L)        

                                                                                                /s/Jeff Metz                                         

                                                                                                Board Member

ATTEST:

 

/s/Kathleen L. Brandt                          

County Clerk

 

 

 

RESOLUTION #2014-10

TRANSFER OF FUNDS

 

            WHEREAS, the Road Fund monies were put into the General Fund at levy time, it is necessary to transfer those monies into the proper funds.  The Morrill County Board of Commissioners orders the County Treasurer to transfer the funds in the amount of $100,000.00 into the Road Fund.

 

            PASSED AND APPROVED this 8th day of April, 2014.

 

                                                                                                BOARD OF COMMISSIONERS

 

                                                                                                s/Steve Erdman                                               

                                                                                                Chairperson

 

                                                                                                /s/Gary Oltmann                                 

                                                                                                Board Member

(S E A L)        

                                                                                                /s/Jeff Metz                                         

                                                                                                Board Member

ATTEST:

 

/s/Kathleen L. Brandt                          

County Clerk

 

Yeas: Oltmann, Metz and Erdman.  Nays: None.  Motion carried.

 

 

            Bryan Hoerler, County Highway Superintendent, met with the Board regarding the awarding of bids for the motor graders.  Hoerler said that Metz had met with Murphy Tractor and NMC Exchange about a better deal for purchasing two graders instead of one.  The bids were from Murphy Tractor for a 770D for $138,000 and NMC Exchange for a 140H for $123,400.  Motion was made by Metz, seconded by Oltmann, to approve the purchase of these two graders, one from Murphy Tractor and one from NMC Exchange for a total price of $261,400.  Yeas: Metz, Oltmann and Erdman.  Nays: None.  Motion carried.

 

            James Cawley, Deputy Assessor, and Bryan Hoerler, Highway Superintendent, met with the Board regarding the purchase of a Plotter that would allow printing of maps for election, roads and the parcels of land.  Kathy Brandt, County Clerk, asked if the plotting would be accurate since the GIS systems were not accurate resources for the election system.  Cawley said it should be.  Cawley said the cost would be $2,700.00.  Motion was made by Oltmann, seconded by Metz, to approve the purchase to be expensed out of the fund for computer equipment.  Yeas: Oltmann, Metz and Erdman.  Nays: None.  Motion carried.

 

            Milo Cardenas, County Sheriff, met with the Board regarding a grant that he can apply for through NEMA that would pay for 75% of the generator.  He said the cost is $11,534 and the county’s cost would be around $2,800.  He said it would run on natural gas.  Motion was made by Metz, seconded by Oltmann, to approve the purchase of the generator, if the grant is approved.  Yeas: Metz, Oltmann and Erdman.  Nays: None.  Motion carried.  Cardenas said that he and Metz had met with the City of Gering’s Administrator about dispatching for Gering and Minatare.  Cardenas said he would have to hire three more people and find room for them.  The cost was discussed and it would be too high to start up plus what it would cost Gering per year.  Erdman said that he felt that Morrill County should not be involved in driving a wedge between Scottsbluff and Gering and that they should work it out.  The Board said they were not interested in dispatching for Gering and Minatare.

 

            Jeff Metz had talked to Monty Stoddard, Banner County Treasurer, regarding permits for Oil trucks.  Brandt had received the information from Banner County with their resolution and permit.  Metz said the oil trucks do a lot of damage to the roads in southern Morrill County, but it was discussed that you would have to issue permits for all overweight or overwidth trucks and that would be a burden to the farmers.  The Board felt it might be better to approach the Oil companies and see if they would be willing to help pay for the damages to the roads.  No action was taken.

 

            Tom Oliver, Attorney, met with the Board regarding the request for a survey to be included in a subdivision of property.  The Zoning regulations state that there has to be a survey.  Oliver said he is correcting for a third time a legal on a subdivision that was approved in 2009.  Rodak said he felt a survey was important.  The Board agreed that since the resolution was approved in 2009 and that it is now a correction that they would approve the resolution without a survey.  Oliver will bring this to the next meeting.  The Board agreed that our Zoning Committee needs to revamp the Comprehensive Plan and the Zoning Regulations on several issues.

 

            Kelly Beatty, Surveyor for M C Schaff, presented his letter of resignation from M C Schaff but assured the commissioners that M C Schaff would continue to honor the present contract with Morrill County, which is in effect until 2015.  He said that Clint Schaff would take his place.  Kelly said he appreciated being able to work for Morrill County.  The Commissioners thanked him for his service.

 

            Eva Draper, Head Custodian, reported on the problem that we are still having with the heating unit.  Erdman will speak to Benjamin Franklin Plumbing about the matter.

 

            Chairperson Erdman adjourned the meeting at 10:50 A.M.  Next meeting will be Tuesday, April 22, 2014.

           

 

           

                                                                                         /s/Steve Erdman                  ,Chairperson

ATTEST:

 

/s/Kathleen L. Brandt               ,County Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Board of Equalization

Tuesday, April 8, 2014

 

 

  

            The Morrill County Board of Equalization met in an open and public regular meeting at 8:23 A.M., Tuesday, April 8, 2014 in the Commissioners’ room at the Courthouse. Chairperson Erdman announced that the new Open Meetings Law was posted on the wall of the Commissioners’ room.  Notice of such meeting have been published in the Bridgeport News-Blade and the Bayard Transcript on April 2, 2014.  Copies of the Agenda, kept continuously current were available from the County Clerk’s office and were e-mailed to each of the Commissioners on April 4, 2014.  On roll call Commissioners Steve Erdman, Chairperson, Gary Oltmann and Jeff Metz were present. Absent: None. Rose Nelson, County Assessor, was present.  Kathleen L. Brandt, County Clerk, recorded the proceedings of the meeting.

 

            Motion was made by Metz, seconded by Oltmann, to enter into Board of Equalization, according to Ne. Statute #77-1233.04(6) at 8:17 A.M.  Yeas: Metz, Oltmann and Erdman.  Nays: None.  Motion carried.

 

            Rose Nelson, County Assessor, presented the notices of the TERC hearings which will be held in North Platte.  She questioned why North Platte instead of Scottsbluff.  She said that if J. D. Nein agreed to allow the county to confess judgement for the Trading Post and his house, those two would not be heard.

 

            Motion was made by Metz, seconded by Oltmann, to return to regular session at 8:40 A.M.  Yeas: Metz, Oltmann and Erdman.  Nays: None.  Motion carried.

 

                                                                                    /s/Steve Erdman                       ,Chairperson

 

ATTEST:

 

/s/Kathleen L. Brandt               ,County Clerk