Tuesday, September 23, 2014
The Morrill County Board of Commissioners met in an open and public regular meeting at 8:00 A.M., Tuesday, September 23, 2014 in the Commissioners’ room at the Courthouse. Chairperson Erdman announced that the Open Meetings Law was posted on the wall of the Commissioners’ room. The meeting opened with the Pledge of Allegiance. Notice of such meeting having been published in the Bridgeport News-Blade and the Bayard Transcript on September 17, 2014. Copies of the Agenda, kept continuously current were available from the County Clerk’s office and were e-mailed to each of the Commissioners, September 19, 2014. On roll call Commissioners Steve Erdman, Chairman, Gary Oltmann and Jeff Metz were present. Absent: None. Travis Rodak, County Attorney, was also present. Kathleen L. Brandt, County Clerk, recorded the proceedings of the meeting.
There being no objections, the Agenda was approved as e-mailed, with the deletion of Board of Equalization.
There being no objections, the Minutes of the September 9, 2014 meeting were approved as e-mailed.
Correspondence was received and read.
The Commissioners reviewed the following claims:
ABC Plumbing Inc, Repairs, $50.00; American Family Life Insurance, Insurance, $487.59; Ameritas Life Insurance Corp, Retirement, $5,484.92; As Central Services, Data Processing Costs, $64.60; Peggy Backer, Consulting, Meals, Lodging & Mileage, $1,551.45; Bayard Tiger Paws, Fuel, $135.34; Bridgeport News-Blade, Publishing, $7.92; CBE Group Inc, Garnishment, $87.80; Cenex Fleetcard, Fuel, $1,095.40; Century Link, Service, $80.76; Clerk of Dist Ct, Court Costs, $35.00; Dept. of Revenue, State Income Tax, $2,546.05; Dept of Treasury, Misc, $9.10; Robert A. Erdman, Phone, $40.00; Family Support Registry, Child Support, $211.00; Francotyp-Postalia Inc, Postal Service, $224.72; Tom Holman, Mileage, $154.84; Jack’s Uniforms & Equip, Uniforms, $66.44; Justice Data Solutions Inc, Supplies, $2,100.00; Kovarik, Ellison & Mathis PC, Public Defender, $4,687.75; McCooknet Internet Service, Service, $38.00; Mass Mutual Retirement Services, Deferred Comp, $50.00; Microlfilm Imaging Systems, Equip Rental, $150.00; Midwest Special Services Inc, Transportation & Board of Prisoners, $494.70; Morrill County Community Hospital, Board of Prisoners, $1,128.00; Morrill County Health Plan, Employee Premiums, $1,760.41; Morrill County Health Plan, Insurance, $28,334.01; NE Child Support Payment Center, Child Support, $123.24; $126.93; NE Dept of Labor, Inspection, $140.00; NE Safety & Fire Equip Inc, Inspection, $360.00; NE Total Office, Equip & Supplies, $92.07; Nein Pharmacy, Medical-Prisoners, $17.94; Orbitcom Inc, Service-Final, $8,083.02; Panhandle Collections Inc, Garnishment, $54.05; Platte Valley Bank, HSA Accts, $2,065.50; Platte Valley Bank, Federal Withholding, Social Security & Medicare, $11,063.60; Regional Care Inc, Health Insurance, $14,391.87; Regional West Physicians Clinic, Mental Health Board, $100.00; Jean Rhodes, Public Defender, $1,931.25; Staples Credit Plan, Supplies, $353.81; Transcript Gate LLC, Publishing, $247.11; Univ of NE-Panhandle Research Center, Mileage, $296.54; Univ of NE-Lincoln, Supplies, $125.76; Viaero Wireless, Service, $171.49; General Employees, Salaries, $47,971.31.
Accelerated Receivables Solutions, Garnishment, $207.95; Action Communications Inc, Repairs, $180.00; American Family Life Insurance, Insurance, $133.89; Ameritas Life Insurance Corp, Retirement, $2,912.96; Duane Buskirk d/b/a Bayard Automotive, Tires, Supplies & Repairs, $1,683.31; Century Link, Service, $137.67; Charter Communications, Service, $59.99; Cross-Dillon Tire, Tires, $5,970.00; Dept. of Revenue, State Income Tax, $1,198.73; Bryan Hoerler, Phone, $40.00; Inland Truck Parts & Service, Repairs, $591.23; John Deere Financial, Supplies, $7.33; Koke’s Auto Farm Truck, Repairs, Supplies & Tools, $637.89; Mark Chrisman Trucking Inc, Disaster Costs, $29,257.50; Morrill County Health Plan, Employee Premium, $912.98; Morrill County Health Plan, Health Insurance, $15,321.11; Morrill County Weed Control, Spraying, $2,090.24; NE Public Power Dist, Service, $42.82; New Pig Corp, Supplies, $292.20; NMC Exchange LLC, Repairs, $2,492.90; Panhandle Collections Inc, Garnishment, $207.95; Panhandle Concrete Products Inc, Culverts, $79.28; Panhandle Co-op, Tires & Fuel, $30,121.14; Platte Valley Bank, HSA Accounts, $762.50; Platte Valley Bank, Federal Withholding, Social Security & Medicare, $5,822.17; Regional Care Inc, Health Insurance, $7,477.49; Topkote Inc, Armor Coating, $422,533.74; Road Employees, Salaries, $25,993.05.
American Family Life Insurance, Insurance, $128.81; Ameritas Life Insurance Corp, Retirement, $61.88; Dept of Revenue, State Income Tax, $15.34; Platte Valley Bank, Federal Withholding, Social Security & Medicare, $112.17; Handyman Employee, Salary, $550.00.
Century Link, Service, $273.07.
WEED CONTROL AUTHORITY FUND
Ameritas Life Insurance Corp, Retirement, $292.13; Bridgeport News-Blade, Supplies, $164.97; Charter Communications, Service, $54.99; Crop Production Services, Supplies, $3,379.90; Dept. of Revenue, State Income Tax, $98.89; Morrill County Health Plan, Employee Premium, $120.03; Morrill County Health Plan, Health Insurance, $991.07; Morrill County Highway Dept, Fuel, $1,512.98; NE Child Support Payment Center, Child Support, $64.38; Panhandle Co-op, Tires, $312.00; Platte Valley Bank, Federal Withholding, Social Security & Medicare, $514.06; Regional Care Inc, Health Insurance, $503.09; Sonny’s Super Foods, Supplies, $13.98; Verizon Wireless, Service, $42.66; Agnes Walker, Contract Labor, $672.75; Weed Employees, Salaries, $2,596.67.
911 EMERGENCY FUND
Century Link, Service, $300.63.
Motion was made by Oltmann, seconded by Metz, that the above claims, after having been examined by the Commissioners, be approved, and checks drawn on the various funds, delinquent personal property taxes deducted where owing. Yeas: Oltmann, Metz and Erdman. Nays: None. Motion carried.
Board of Equalization
No Agenda items for Board of Equalization.
The following 2014 monthly reports were received, reviewed and placed on file: August – I Cardenas, Co Sheriff, J Schildt, Clk of Dist Ct, K Brandt, Co Clk and L McCoy, Co Treas.
The August minutes of the Morrill/Scotts Bluff County Extension meeting were received, reviewed and placed on file.
The June & September minutes of the Morrill County Safety Committee were received, reviewed and placed on file.
Clay Sheldon and Eva Draper, Head Custodian, met with the Board regarding the renewal of Clay’s contract for snow removal. Clay said he increased his cost by $25.00 per removal, but left the hourly rate the same. Motion was made by Oltmann, seconded by Metz, to renew the contract with Clay Sheldon for snow removal for the year. Yeas: Oltmann, Metz and Erdman. Nays: None. Motion carried. Sheldon asked if the employees would remove their cars from the parking lot when snow is predicted, as it is easier to remove the snow without cars in the parking lot. Eva said that Kone will be her on October 6th for the elevator.
Robin Stuart, Hospital Administrator, presented the August Financial Statements. She said they are waiting on approximately $300,000 from Medicare and $75,000 from Medicaid. She said they are signing a contract with Macrohelics for a software program for the records. Stuart said they finally have the pharmacists on board for prescriptions.
Grant Creager, architect with CG Architects, Robin Stuart, Hospital Administrator, and George Hall, Chairman of the Hospital Board, met with the Commissioners. Creager had sketches of the possible relocation of the Helipad and the possibility of closing off R Street on that block and connecting the buildings and the possibility of a new Specialty Clinic. He was asking if the vacant lot that the county owns, could be used for parking or the Helipad. The Board said the Hospital can use that lot for building purposes, but they questioned why the Helipad would be so far away from the Emergency Room. Creager explained that these are just preliminary sketches, not anything concrete yet. Stuart said that they will meet with the City of Bridgeport on October 9th regarding R Street. Metz asked about the funding of this project. Hall said it would be $2,000,000 and that the hospital would borrow the money and make the payments. Metz asked if the hospital had a few bad years, if the payment would fall back on the County. Hall said is probably would and that the Commissioners would also have to sign for the loan, since the hospital is county owned.
Loretta McCoy, County Treasurer, presented a resolution to transfer funds to the Road Department. Motion was made by Metz, seconded by Oltmann, to approve the transfer and to adopt the following resolution:
TRANSFER OF FUNDS
WHEREAS, the Road Fund monies were put into the General Fund at levy time, it is necessary to transfer those monies into the proper funds. The Morrill County Board of Commissioners orders the County Treasurer to transfer the funds in the amount of $350,000.00 into the Road Fund.
PASSED AND APPROVED this 23rd day of September, 2014.
BOARD OF COMMISSIONERS
(S E A L) Board Member
ATTEST: Board Member
/s/Kathleen L. Brandt
Yeas: Metz, Oltmann and Erdman. Nays: None. Motion carried.
Kathy Brandt, County Clerk, asked about compensating Brian Moss for all of the hours he spent at the courthouse with the computer meltdown. Brandt explained that because of the computer problems we had with the power surge, that Brian had spent weekends and nights down here getting everything restored, also having to take time off from his job at the school. Motion was made by Metz, seconded by Oltmann, to pay Brian Moss an extra $1,500 for his time. Yeas: Metz, Oltmann and Erdman. Nays: None. Motion carried. The Board discussed the problems that we had with the MIPS system during this computer problem and asked if there was another system we could use. They asked if Moss could pressure them to update or find us a different network. Loretta McCoy, County Treasurer, had talked to a company that might be interested, but they only are in Sarpy County in one office, not the entire county.
Nancy Eichthaler, Handyman/Handi-Bus Director, presented to the Board the Agreement with the state for financial assistance for the Handi-Bus. She said it allows for $65,289 from Federal and $18,623 from State funds. Motion was made by Metz, seconded by Oltmann, to approve and sign the agreement. Yeas: Metz, Oltmann and Erdman. Nays: None. Motion carried.
Bryan Hoerler, County Highway Superintendent, met with the Board to discuss the possible implementation of a Culvert and Road Access Policy, which would set cost sharing between the Irrigation District or the landowner and the county. Travis Rodak, County Attorney, had drawn up a policy, but said he wanted the commissioners to review it as a draft and adopt the final one at the next meeting. Metz asked if there could be a difference in the cost for a farmer/rancher versus someone who is just buying an acreage for a house. Travis said it probably should be the same, unless it was deemed unnecessary for the culvert. Erdman asked if the road department is short of help. Hoerler said they could use one in each department. Hoerler said that he filled out a FEMA worksheet and met with the insurance adjuster regarding the recent flooding.
Naomi Loomis and Regina Rhodes, Fair Board Members, met with the Board, regarding the Fair. Rhodes reported that she had turned in the receipts for the 2013 fair and is still working on the 2014 fair. Metz asked if they could have the receipts in by October 14th. Loomis said that she will present her letter of resignation but will stay through the Annual meeting in November. She said they have someone in mind to replace her.
Weston Gouger, Business Development Manager for 360 Energy Engineers, presented to the Board a preliminary report regarding the Heating & Cooling system, lighting, energy cost savings and future plans. He said they will have an entire package ready for the October 28, 2014 meeting but will need about 60-90 minutes to present the entire presentation. He said the things they are looking at are replacing or changing zones in the heating & cooling system, utility analysis and engineered cost estimates depending on how much the County wants to undertake.
Loretta McCoy, County Treasurer, said that she will be advertising for a position in her office, since one of her employees is going to the Clerk’s office on October 1st. Erdman questioned Kathy Brandt, County Clerk, about the understanding that they had about her hiring a new person for 3 months versus 6 months for training. Erdman said that the Sheriff only needed 3 months to train and that was to be the standard for all offices. Brandt said that she wanted the new person there during an election and if she waits until January, it will be two years before the next election. Brandt said her office trains for three separate jobs, payroll & claims, election and deeds and it takes longer than 3 months. Brandt invited the Board to come into each office and see what is required for training. They declined. The Board said they will be looking into next year’s budget for cuts.
Brandt asked about the meeting in November that is scheduled on Veteran’s Day. They said to move it to Monday, November 10, 2014 and also about payroll for November 28, 2014, which is a holiday. The Board agreed to move it to Wednesday, November 26, 2014.
Chairperson Erdman adjourned the meeting at 10:22 A.M. Next meeting will be Tuesday, October 14, 2014.
/s/Steve Erdman ,Chairperson
Kathleen L. Brandt ,County Clerk