Tuesday, November 25, 2014
The Morrill County Board of Commissioners met in an open and public regular meeting at 8:00 A.M., Tuesday, November 25, 2014 in the Commissioners’ room at the Courthouse. Chairperson Erdman announced that the Open Meetings Law was posted on the wall of the Commissioners’ room. The meeting opened with the Pledge of Allegiance. Notice of such meeting having been published in the Bridgeport News-Blade and the Bayard Transcript on November 19, 2014. Copies of the Agenda, kept continuously current were available from the County Clerk’s office and were e-mailed to each of the Commissioners, November 21, 2014. On roll call Commissioners Steve Erdman, Chairman, Gary Oltmann and Jeff Metz were present. Absent: None. Travis Rodak, County Attorney, was also present. Kathleen L. Brandt, County Clerk, recorded the proceedings of the meeting.
There being no objections, the Agenda was approved as e-mailed.
There being no objections, the Minutes of the November 10, 2014 meeting were approved as e-mailed.
Correspondence was received and read.
The Commissioners reviewed the following claims:
American Family Life Insurance, Insurance, $487.52; $487.59; Ameritas Life Insurance Corp, Retirement, $5,019.87; $5,107.00; As Central Services, Data Processing Costs, $64.60; Peggy Backer, Consulting & Mileage, $1,107.74; Clint Bates, Meals, $8.90; Bayard Tiger Paws, Fuel, $139.16; Bridgeport News-Blade, Publishing, $6.84; CBE Group Inc, Garnishment, $87.80; $87.80; Cenex Fleetcard, Fuel, $924.75; Century Link, Service, $80.76; Clerk of Dist Ct, Court Costs, $132.00; Community Health At Regional West, Medical-Prisoners, $270.00; Irene Y. Cooper, Mileage, $67.20; Ray Cranmore, Repairs, $20.00; Dept of Rev, State Income Tax, $2,487.49; Digital Documents & Labels, Supplies, $673.56; Pamela Edens, Election, $250.00; Robert A. Erdman, Mileage & Phone, $287.20; Family Support Registry, Child Support, $211.00; $211.00; Fantail Glass Repair, Repairs, $30.00; Tom Holman, Mileage, $66.36; Inman Services, Mileage, $39.20; Kone Inc, Service, $185.37; Kovarik, Ellison & Mathis PC, Public Defender, $4,093.75; Steve Lattin, Meals, $5.04; Mass Mutual Retirement Services, Deferred Comp, $50.00; $50.00; Mediation West, Misc, $50.00; MIPS Inc, Supplies, $33.50; Morrill County Community Hospital, Board of Prisoners, $639.00; Morrill County Community Hospital-Clinic, Medical-Prisoners, $106.00; Morrill County Health Plan, Employee Premiums, $1,843.24; $1,843.24; Morrill County Health Plan, Insurance, $29,325.08; Morrill County Highway Dept, Service, $65.00; NE Child Support Payment Center, Child Support, $126.93; $126.93; NE Total Office, Equip & Supplies, $61.49; Lisa Peters, Election, $250.00; Harold Peterson, Budget, $1,856.31; Platte Valley Bank, HSA Accts, $2,065.50; $2,065.50; Platte Valley Bank, Federal Withholding, Social Security & Medicare, $9,671.15; $9,986.05; Mary Ann Randall, Election, $250.00; Regional Care Inc, Health Insurance, $15,601.79; Julie Schildt, Mileage, $67.20; Clay Sheldon, Snow Removal, $337.50; Staples Credit Plan, Supplies, $89.99; Telnet LLC, Equip, $328.00; Tracy Terrell, Election, $250.00; Trail Animal Clinic, Humane Society, $108.00; Transcript Gate LLC, Publishing & Subscription, $591.93; Univ of NE-Panhandle Research Center, Mileage, $311.15; Verizon Wireless, Service, $64.02; Viaero Wireless, Service, $172.89; Xerox Corp, Equip Rental, $806.92; General Employees, Salaries, $43,341.46; $41,675.74.
Accelerated Receivables Solutions, Garnishment, $217.13; American Family Life Insurance, Insurance, $133.86; $133.89; Ameritas Life Insurance Corp, Retirement, $2,258.53; $2,256.99; Duane Buskirk d/b/a Bayard Automotive, Supplies & Repairs, $563.76; Bridgeport News-Blade, Publishing, $20.26; Century Link, Service, $67.76; Charter Communications, Service, $59.99; Ray Cranmore, Gravel, $565.00; Credit Management Services Inc, Garnishment, $207.95; Dept of Revenue, State Income Tax, $888.45; Floyd’s Truck Center Inc, Repairs, $863.74; Bryan Hoerler, Phone, $40.00; Lee’s Service Inc, Oil & Repairs, $829.50; Morrill County Health Plan, Employee Premium, $870.11; $870.11; Morrill County Health Plan, Health Insurance, $14,836.01; NE Public Power Dist, Service, $45.05; NE Total Office, Supplies, $38.97; NMC Exchange LLC, Repairs, $1,705.36; Panhandle Co-op, Fuel, $38,811.15; Platte Valley Bank, HSA Accounts, $1,512.50; $1,512.50; Platte Valley Bank, Federal Withholding, Social Security & Medicare, $4,012.52; $3,996.82; R & C Welding & Fabrication, Repairs, $4,961.17; Regional Care Inc, Health Insurance, $7,286.96; Michael Todd & Co Inc, Supplies, $1,929.92; Wickard Heating & Plumbing Inc, Repairs, $229.23; WY Machinery Co, Repairs, $3,558.62; Road Employees, Salaries, $20,159.81; $20,146.12.
American Family Life Insurance, Insurance, $128.81; Ameritas Life Insurance Corp, Retirement, $61.88; Dept of Revenue, State Income Tax, $12.92; Morrill County Highway Dept, Fax & Phone, $30.00; Platte Valley Bank, Federal Withholding, Social Security & Medicare, $105.27; Handyman Employee, Salary, $550.00.
Century Link, Service, $118.17.
HOSPITAL BOND FUND
Adams Bank & Trust, Principal, $126,218.75; Loretta McCoy-Co Treas(Bond Wire Transfer), Escrow, $45,812.50.
COURTHOUSE BUILDING FUND
Hullinger Glass & Locks Inc, Repairs, $272.00; Inman Services, Repairs, $199.90.
WEED CONTROL AUTHORITY FUND
Ameritas Life Insurance Corp, Retirement, $170.53; $152.53; Crop Production Services, Supplies, $1,583.65; Dept of Revenue, State Income Tax, $47.82; Koke’s Auto Farm Truck, Repairs, $6.74; Morrill County Health Plan, Employee Premium, $120.03; $120.03; Morrill County Health Plan, Health Insurance, $991.07; Platte Valley Bank, Federal Withholding, Social Security & Medicare, $268.15; $243.67; Regional Care Inc, Health Insurance, $503.09; Sonny’s Super Foods, Supplies, $15.53; Verizon Wireless, Service, $42.67; Agnes Walker, Contract Labor, $697.75; Owen D. Walker, Meals & Mileage, $68.73; Weed Employees, Salaries, $1,515.82; $1,355.82.
911 EMERGENCY FUND
Century Link, Service, $193.10.
Motion was made by Metz, seconded by Oltmann, that the above claims, after having been examined by the Commissioners, be approved, and checks drawn on the various funds, delinquent personal property taxes deducted where owing. Yeas: Metz, Oltmann and Erdman. Nays: None. Motion carried.
Board of Equalization
No Agenda items for Board of Equalization.
The following 2014 monthly reports were received, reviewed and placed on file: Oct – I Cardenas, Co Sheriff, J Schildt, Clk of Dist Ct, K Brandt, Co Clk and L McCoy, Co Treas. The Morrill County Sheriff’s Distress Warrants report was also received, reviewed and placed on file.
The October minutes of the Morrill/Scotts Bluff County Extension meeting were received, reviewed and placed on file.
The September minutes of the Morrill County Safety Committee were received, reviewed and placed on file.
The Board had received a recommendation from the Safety Committee for an appointment to the Committee. Motion was made by Oltmann, seconded by Metz, to appoint Dana Cadwallader to replace Danny Sheldon on the Safety Committee. Yeas: Oltmann, Metz and Erdman. Nays: None. Motion carried.
Kathy Brandt, County Clerk, presented the documentation from Smith Hayes for the refinancing of the Hospital Bonds. Motion was made by Metz, seconded by Oltmann, to approve the refinancing and to execute and sign the documents. Yeas: Metz, Oltmann and Erdman. Nays: None. Motion carried.
In Robin Stuart, Hospital Administrator’s absence, the Board received and reviewed the October Financial Statements.
Michelle Pohl, Susan Coulter and Regina Rhodes, representing the Fair Board, met with the Board regarding the possible re-appointment of Naomi Loomis to the Fair Board. Coulter and Pohl explained that there were five new people on the board and that no one is willing to be president because they do not feel that they have the leadership qualities and knowledge of the Fair. Coulter said that Naomi had agreed to serve for one more year to help them out. The Board said they had just received Naomi’s resignation and didn’t know about re-appointing her. Metz asked if Loomis could serve in an advisory capacity. Erdman said someone needs to step up to the position and possibly have co-chairs. Rhodes said that there are four people who could be ready to take over in a year. She said that having Naomi with an office here in town really helps. The Board asked that Naomi attend the next meeting and they will talk to her about it.
Bryan Hoerler, County Highway Superintendent, opened the three bids for the used pickup. Two of the bids were for new pickups. Metz asked Travis Rodak, County Attorney, if they could call these companies regarding bidding on a new pickup. Rodak, said that they would have to advertise again since the ad clearly stated it was for a used pickup. The Board rejected all of the bids and told Hoerler to look for a used pickup under $15,000.00.
Travis Rodak, County Attorney, presented a draft of an advertisement for the Weed Contract. The Board didn’t want a bid, they wanted a resume, a certificate of Commercial Applicator’s License by the EPA, be bondable and compensation based on experience. The Board said this person will not be an employee of the county, but a contractor.
Loretta McCoy, County Treasurer, presented a resolution to transfer funds into the Road Department. Motion was made by Oltmann, seconded by Metz, to approve the transfer of $100,000 and to adopt the following resolution:
TRANSFER OF FUNDS
WHEREAS, the Road Fund monies were put into the General Fund at levy time, it is necessary to transfer those monies into the proper funds. The Morrill County Board of Commissioners orders the County Treasurer to transfer the funds in the amount of $100,000.00 into the Road Fund.
PASSED AND APPROVED this 25th day of November, 2014.
BOARD OF COMMISSIONERS
(S E A L) Board Member
/s/Kathleen L. Brandt
Yeas: Oltmann, Metz and Erdman. Nays: None. Motion carried.
Eva Draper, Head Custodian, presented some estimates for the service contract for the heating and cooling system. She said she will have one more on Monday. The Board said they will wait until the next meeting to review them.
Brian Moss, IT Computer Tech, presented a presentation on the work he has done for the County in getting everything into the Cloud and switching everything to Google for Government. He said this will save the county money in the long run and make the system run smoothly with no viruses and the webpage will be user friendly. Moss said what he needs from the Board is permission to move forward with this project into the Google world. Motion was made by Oltmann, seconded by Metz, to continue with this process into the Google world and move forward with the updating of the system. Yeas: Oltmann, Metz and Erdman. Nays: None. Motion carried. Moss said he will be working with each department to do training.
Metz asked about the building that houses the Weed Department. Rodak said if they lease it out, they have to advertise.
The Board discussed the meetings in December. Metz said he could not be here on the 9th and since that is the week of the NACO Conference, the rest of the officials will not be here that week. The Board decided to go ahead with claims on the 9th and approve them by email and hold one meeting in December, on Monday, December 22, 2014.
Chairperson Erdman adjourned the meeting at 10:58 A.M. Next meeting will be Monday, December 22, 2014.
/s/Steve Erdman ,Chairperson
/s/Kathleen L. Brandt ,County Clerk